4.5 Findings on how viable
communication between bidders and Procuring Entity leads to the effectiveness
of public tendering at Kabaya District.
The third objective of the research was to determine the
extent to which viable communication between bidders and Procuring Entity leads
to the effectiveness of public tendering at Kabaya District Hospital. The
following section discusses the presentation, analysis, and interpretation of
related findings. The answers to Likert scale questions are given as
frequencies/percentages. Strongly Disagree was at the bottom of the scale,
followed by Disagree, Neutral, Agree, and Strongly Agree. While correlation and
regression tests were used to assess the relationship.
|
Statements
|
Strongly Disagree
|
Disagree
|
Neutral
|
Agree
|
Strongly Agree
|
Total
|
|
Viable communication between bidders and Procuring Entity leads
to the effectiveness of public tendering by transparency.
|
0
|
2
|
1
|
8
|
13
|
N=24
|
|
0.0
|
8.3
|
4.2
|
33.3
|
54.2
|
100%
|
|
Viable communication between bidders and Procuring Entity
leads to the effectiveness of public tendering by cost reduction.
|
0
|
0
|
2
|
5
|
17
|
N=24
|
|
0.0
|
0.0
|
8.3
|
20.8
|
70.8
|
100%
|
|
Viable communication between bidders and Procuring Entity
leads to the effectiveness of public tendering by Competition.
|
0
|
2
|
3
|
4
|
15
|
N=24
|
|
0.0
|
8.3
|
12.5
|
16.7
|
62.5
|
100%
|
|
Viable communication between bidders and Procuring Entity
leads to the effectiveness of public tendering by flexibility.
|
0
|
1
|
2
|
7
|
14
|
N=24
|
|
0.0
|
4.2
|
8.3
|
29.2
|
58.3
|
100%
|
Table 4.11 Respondents views
on how viable communication between bidders and Procuring Entity leads to the
effectiveness of public tendering at Kabaya District.
Source: Survey, August 2021
Table 4.11 shows that the 54.2% position is strongly agree and
the 33.3% position is agree while 4.1 % position is neutral and 48.3 % position
is disagree on that the Viable communication between bidders and Procuring
Entity leads to the effectiveness of public tendering at Kabaya District
Hospital by transparency meaning that the communication within e-procurement
portal of Kabaya District Hospital is viable. When there is communication from
bidders as request for clarification during tendering process, e-procurement
its self stops the tendering process until the the requested clarification is
responded.
Table 4.11 above shows that the 70.8% position is strongly
agree and the 20.8% position is agree while 8.3% position is neutral on that
the Viable communication between bidders and Procuring Entity leads to the
effectiveness of public tendering at Kabaya District Hospital by cost reduction
meaning that one of the advantages of e-procurement to the suppliers dealing
with Kabaya District Hospital is tendering cost reduction because after
accessing all published tenders at their front desks and submission of their
bids without getting out of their offices save their time, transport and
printing costs.
Besides, table 4.11 above shows that the 62.5% position is
strongly agree and the 16.7% position is agree while 12.5 % position is neutral
and 8.3% disagree on that the Viable communication between bidders and
Procuring Entity leads to the effectiveness of public tendering at Kabaya
District Hospital by competition meaning that the communication done through
Kabaya District Hospital e-procurement portal leads to competition in tendering
because using e-procurement, there reduction of cost in terms of saving time
because everything is done on the front desk of the bidder, transport and
printing costs and reduction of office supplies like papers & toners and
reduction of office equipment like printers. The reduction in cost, its self
encourages the bidders to submit their bids so that the Kabaya District
Hospital receives a big number of bids competing for the published tender at
the Kabaya District Hospital e-procurement portal.
Additionally, table 4.11 above shows that the 58.3% position
is strongly agree, the 29.2% position is agree, the 8.3% position is neutral
and the 4.1% position is disagree on that the Viable communication between
bidders and Procuring Entity leads to the effectiveness of public tendering at
Kabaya District Hospital by flexibility which means that during tendering
process at Kabaya District Hospital using its e-procurement portal, the
flexibility is at higher level justifying that any submitted bid is received,
evaluated and gets back the notification from Kabaya District Hospital using
its e-procurement portal.
One interviewee said, «e-procurement process eliminates
time-consuming activities, allowing me to devote my attention to more important
tasks, I have different departments making procurement decisions, there can be
differences in what and how they purchase. The use of electronic purchasing
makes communication easier for every department to adhere to company's
procurement standards.»
Similarly, another one said, "electronic procurement is
streamlined and thus easier to check for errors; there is also no messy
printing to get in the way, electronic paperwork is more cost effective." Along
with this, previous orders are more easily referenced, increasing the
likelihood that my company will be able to compare orders to ensure that new
ones are correct.»
Also, another respondent stated «e-procurement saves
my money by preventing duplicate spending, leveraging volume purchasing, and
saving me from costs associated with paper-based systems (for example, the cost
of stamps to mail my paperwork).»
The results are complementary to those made before by Robert
E. et Al. (2007) where they also identify data transaction accuracy as a
driver. These are all associated with «improving Communication».
Since e-procurement allows sections of electronic documentation to flow through
the supply chain; it improves the speed of returns and subcontractor price
visibility. As it is easier to communicate requirements in a quicker more
accessible manner, it will result in a better understanding of requirements and
due compliance.
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