4.5 Findings on views how
viable communication between bidders & Procuring Entity leads to the
effectiveness of public tendering at Kabaya District.
The third objective of the research was to determine the
extent to which viable communication between bidders & Procuring Entity
leads to the effectiveness of public tendering at Kabaya District Hospital. The
following section discusses the presentation, analysis, and interpretation of
related findings. The answers to Likert scale questions are given as
frequencies/percentages. Strongly Disagree was at the bottom of the scale,
followed by Disagree, Neutral, Agree, and Strongly Agree. While correlation and
regression tests were used to assess the relationship.
|
Statements
|
Strongly Disagree
|
Disagree
|
Neutral
|
Agree
|
Strongly Agree
|
Total
|
|
Viable communication between bidders & Procuring Entity leads
to the effectiveness of public tendering by transparency.
|
0
|
2
|
1
|
8
|
13
|
N=24
|
|
0.0
|
8.3
|
4.2
|
33.3
|
54.2
|
100%
|
|
Viable communication between bidders & Procuring Entity
leads to the effectiveness of public tendering by cost reduction.
|
0
|
0
|
2
|
5
|
17
|
N=24
|
|
0.0
|
0.0
|
8.3
|
20.8
|
70.8
|
100%
|
|
Viable communication between bidders & Procuring Entity
leads to the effectiveness of public tendering by Competition.
|
0
|
2
|
3
|
4
|
15
|
N=24
|
|
0.0
|
8.3
|
12.5
|
16.7
|
62.5
|
100%
|
|
Viable communication between bidders & Procuring Entity
leads to the effectiveness of public tendering by flexibility.
|
0
|
1
|
2
|
7
|
14
|
N=24
|
|
0.0
|
4.2
|
8.3
|
29.2
|
58.3
|
100%
|
Table 4.11 Respondents views
on how viable communication between bidders & Procuring Entity leads to the
effectiveness of public tendering at Kabaya District.
Source: Survey, August 2021
The table 4.11 above shows that the 54.2% position is strongly
agree and the 33.3% position is agree while 4.1 % position is neutral and 48.3
% position is disagree on that the Viable communication between bidders &
procuring entity leads to the effectiveness of public tendering at Kabaya
District Hospital by transparency meaning that the communication within
e-procurement portal of Kabaya District Hospital is viable. When there is
communication from bidders as request for clarification during tendering
process, the e-procurement its self stops the tendering process until the the
requested clarification is responded.
The table 4.11 above shows that the 70.8% position is strongly
agree and the 20.8% position is agree while 8.3% position is neutral on that
the Viable communication between bidders & procuring entity leads to the
effectiveness of public tendering at Kabaya District Hospital by cost reduction
meaning that one of the advantages of the e-procurement to the suppliers
dealing with Kabaya District Hospital is tendering cost reduction because after
accessing all published tenders at their front desks and submission of their
bids without getting out of their offices save their time, transport and
printing costs.
The table 4.11 above shows that the 62.5% position is strongly
agree and the 16.7% position is agree while 12.5 % position is neutral and 8.3%
disagree on that the Viable communication between bidders & procuring
entity leads to the effectiveness of public tendering at Kabaya District
Hospital by competition meaning that the communication done through Kabaya
District Hospital e-procurement portal leads to competition in tendering
because using e-procurement, there reduction of cost in terms of saving time
because every thing is done on the front desk of the bidder, transport and
printing costs and reduction of office supplies like papers & toners and
reduction of office equipment like printers. The reduction in cost, its self
encourages the bidders to submit their bids so that the Kabaya District
Hospital receives a big number of bids competing for the published tender at
the Kabaya District Hospital e-procurement portal.
The table 4.11 above shows that the 58.3% position is strongly
agree, the 29.2% position is agree, the 8.3% position is neutral and the 4.1%
position is disagree on that the Viable communication between bidders &
Procuring Entity leads to the effectiveness of public tendering at Kabaya
District Hospital by flexibility which means that during tendering process at
Kabaya District Hospital using its e-procurement portal, the flexibility is at
higher level justifying that any submitted bid is received, evaluated and gets
back the notification from Kabaya District Hospital using its e-procurement
portal.
Interviewee said «The e-procurement process eliminates
time-consuming activities, allowing me to devote my attention to more important
tasks, I have different departments making procurement decisions, there can be
differences in what and how they purchase, The use of electronic purchasing
makes it easier communication for every department to adhere to the company's
procurement standards.»
One of the interviewees stated that "electronic
procurement is streamlined and thus easier to check for errors; there is also
no messy printing to get in the way, electronic paperwork is more cost
effective." Along with this, previous orders are more easily referenced,
increasing the likelihood that my company will be able to compare orders to
ensure that new ones are correct.»
A respondent stated that «e-procurement saves me
money by preventing duplicate spending, leveraging volume purchasing, and
saving me costs associated with paper-based systems (for example, the cost of
stamps to mail my paperwork).»
The results are complementary to those made before by Robert
E. et Al. (2007) also identifies data transaction accuracy as a driver. These
are all associated with «improving Communication». Since
e-procurement allows sections of electronic documentation to flow through the
supply chain; it improves the speed of returns and subcontractor price
visibility. As it is easier to communicate requirements in a quicker more
accessible manner, it will result in a better understanding of requirements and
due compliance.
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